12/20/2023 0 Comments Indenting paragraphs worksheetThis is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.There are general, indentation, and spacing options available in the Paragraph dialog box options. I bear no responsibility for any pickles you might get yourself into! Always save a copy of your document before manipulating it. Mac compatible versions of Word should have similar options. Please note, these hints work with versions of Microsoft Word currently in use – Word 2007, Word 2010 and Word 2013 all for PC. I hope you’ve found these hints helpful! Do share or pop a comment on this post if I’ve helped you learn something new or solved a tricky problem for you, and do explore the rest of my blog if this is your first visit! This will give you indented paragraphs with no line spaces between them!ĭone! To get from indented paragraphs to paragraphs with gaps between them, you just need to reverse this process … Once you can see your rulers, move only the top half of the left-hand margin marker rightwards across the page until you reach the indent position that you want: (If you can’t see the rulers, click on the View Ruler button at the top of your right-hand scroll bar:) Keeping the text highlighted (or re-selecting All if you’ve accidentally clicked and lost the selection), move below the Ribbon to look at the r ulers in your top margin. This will have the effect of removing the line spaces between your paragraphs: Click on that option (and it will change to A dd Space After Paragraph). If you have automatic spaces between paragraphs, one of the two bottom options will read Remove Space Before/After Paragraph. Once the text is all highlighted, making sure you don’t click on the text (which will deselect it), staying in the Home tab, go to the Paragraph section in the middle of the ribbon and click on the Line Spacing button, which looks like this: Click on this and your whole text will be highlighted: Once you’ve clicked on Select, you will get a choice of options which includes Select All. This is best done by going to the Home tab, then going to the Edit area on the right and clicking on Select: To remove the spaces, first of all you need to highlight all of the text where you’re going to change the format. Here’s what a document with automatic line spacing between paragraphs looks like: The formatting for these requires that a manual line space is added between paragraphs, but my version of Word adds these automatic spaces as a default, so I have to take them out. To mention a rather obscure reason, I produce transcriptions to accompany a client’s YouTube videos. There are many reasons to remove automatic spacing between paragraphs. How to remove automatic spacing between paragraphs Note that although they all look a little different, this works for Word 2007, Word 2010 and Word 2013 for PC. But what you’ll find here is a quick guide to changing your paragraph format from spaces between paragraphs to indented paragraphs (and vice versa). This article draws on two that I’ve already published, so for more detail, you might want to look at my posts on The Line Space Button and Indents and Margins. She had a document where the paragraphs had an automatic line space between them, and no indent (because I’d produced the document and that’s how I like to lay out paragraphs), and she wanted to change it to have no line space between paragraphs, and the first line of the paragraph indented. I’ve written this post because one of my clients just asked me how to do exactly this.
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